NOTE: The charter ordinances included in this appendix are for informational purposes only. Each of them contains the substance as passed by the city governing body, but enacting clauses, publication clauses and signatures have been omitted. Complete copies of each ordinance as passed are on file in the office of the city clerk. Copies of charter ordinances also are on file with the secretary of state. Date of passage is shown in parentheses at the end of the text.
1. Policy Code Development Process. 1
2. Economic Development Tax Exemption Policy Statement 2
3. Cross Connection Control Policy. 9
4. Abatement of Penalty on Utility Bill 13
5. Street Lighting That Benefits Private Property 14
7. Major Snowstorm Clearance Procedures. 14
K.S.A. 22-2401---ARREST
BY LAW ENFORCEMENT OFFICER 18
RESPONDING OFFICER’S
PROCEDURES. 18
INFORMATION FOR VICTIMS
OF DOMESTIC VIOLENCE 21
11. Severe Weather Procedures. 23
12. Hillsboro Police Department Firearms Policy. 24
FIREARMS RESTRICTIONS
AND AUTHORIZED FIREARMS USE 24
PROHIBITED DISCHARGE OF
FIREARMS. 24
POLICY – POLICE
DEPARTMENT. 25
POLICY – STREET,
ELECTRIC, WATER, SEWER AND REFUSE DEPARTMENTS. 26
14. Commercial Drivers Licenses. 26
16. Call Back Time for Police Officers. 28
17. Hillsboro Municipal Pool Policy. 28
18. Issuance of Industrial Revenue Bonds. 29
19. Health Insurance Coverage. 39
20. Public Overnight Campground Facility. 40
22. Rules & Regulations – City Owned Buildings 40
23. Blood-Borne Pathogens: As Mandated by OSHA 42
24. Minimums Standards for Pavement Design. 47
25. Additional Requirements for Submitting Plats to the City of Hillsboro. 50
26. Prohibiting use of City facilities after working hours by the public
or City employees for personal use. 50
27. Non-Discrimination on the Basis of Disability. 51
28. Payment of Consultation Services. 51
29. Accident Investigation. 51
30. Meeting Attendance and Travel Expenses. 55
31. Filing Claim Against the City for Damages/Injury 56
32. Wrecked/Stored Vehicle Impound Fee. 59
33. Charges for Mowing Private Property. 59
34. Procedures Regarding Returned Checks. 59
35. City Personnel Required to Perform On-Call/Stand-by as Part of their
Duty Requirements. 60
36. Giving References on Former or Current Employees of the City of
Hillsboro. 60
39. Sidewalk Replacement Policy. 62
40. Internet & Software Policy. 63
41. Invitations for Christmas Party/Purchase of Christmas Gifts 63
42. Christmas Light Rebate. 64
45. Wiring for electric power, street lights, telephone service and cable
television. 66
46. Residential Water Services. 66
47. Renting City Owned Equipment to Private Individuals 66
48. Time Frame for Keeping Audio & Video Tapes 66
50. Messages on Community Marquee. 67
51. Safety Committee Bylaws. 68
53. Hazard Communication Program.. 69
54. HFD Standard Operating Procedures. 72
55. Self-Inspection Program.. 76
56. Personal Protective Equipment 77
EXECUTIVE MANAGEMENT
ADOPTION STATEMENT 78
58. Return of Utility Deposits. 79
APPLICATION OF CONTROL
MEASURES. 81
SPECIAL INSTRUCTIONS FOR
PERSONNEL COVERED BY THE ELECTRICAL LOCKOUT/TAGOUT STANDARD 81
61. Trenching & Excavation. 83
(Call 1-800-DIG-SAFE
before doing any digging) 83
INSTALLING THE
PROTECTION.. 85
AFTER THE WORK IS
COMPLETED.. 86
62. Confined Space Procedure. 87
IDENTIFICATION OF
CONFINED SPACES. 88
CONFINED SPACE ENTRY
PERMIT. 92
Procedures for
Atmospheric Testing in Confined Spaces1 92
63. Respiratory Protection. 92
64. Delinquent Bills/State Set-off Program.. 100
66. Placing of Special Assessments on Undeveloped Land 101
68. Accountability for Safety. 101
70. Aquatic Center Admission Policy. 106
71. Aquatic Center Events and Programming Policy 107
75. Payment by city of insurance claims denied by city insurer 108
76. Bill Stuffers Included in City Utility Bills. 108
77. Procedures for the write-off of accounts receivable 108
78. Formalized Stretching Program for Fire & Police Departments 109
INTRODUCTION TO
STRETCHING.. 109
79. Procedures replacing utility service connections when the connection
does not meet property owner requirements. 118
80. Substance Abuse Policy. 118
SUBSTANCE ABUSE POLICY
DISSEMINATION.. 119
DRUG/ALCOHOL USE
PROHIBITIONS. 120
EMPLOYEE ASSISTANCE
PROGRAM... 124
ARREST OR CONVICTION FOR
ALCOHOL/DRUG RELATED CRIME 124
DRUG-FREE AWARENESS
PROGRAM... 125
APPLICANT DRUG AND
ALCOHOL TESTING CONSENT AGREEMENT 125
PRE-EMPLOYMENT
INFORMATION FORM... 126
ACKNOWLEDGEMENT BY
EMPLOYEE. 127
I. PURCHASING
AGENT DESIGNATED.. 128
III. REQUISITIONS
AND ESTIMATES. 129
V. CONFLICT
OF INTEREST - OFFICERS AND EMPLOYEES NOT TO DEAL WITH CERTAIN ENTITIES. 129
VI. CONFLICT
OF INTEREST – PENALITIES. 129
VII. METHODS
OF PROCUREMENT. 130
IX. SPECIFIC
BIDDING PROCEDURES. 132
X. COOPERATIVE
PROCUREMENT. 132
83. Civil Rights/Fair Housing Policy. 133
86. School Farm Application Review Guidelines. 133
87. Hazard Communication Standard/Global Harmonized System 134
HAZARD COMMUNICATION
PROGRAM... 135
HAZARD COMMUNICATION
INFORMATION & TRAINING 138
TRAINING &
INFORMATION ACKNOWLEDGEMENT 139
HAZARDOUS MATERIALS
IDENTIFICATION SYSTEM (HMIS) GUIDE 139
88. Procedures for doing utility shut-offs with customers who have a
medical need for electricity and are delinquent on their utility bill. 140
89. Procedures for dealing with employees who travel out of state during
COVID-19 restrictions. 141
90. Fleet and Vehicle Policy. 141
Record Retention
Schedule - Cash Management 145
Record Retention
Schedule - Central Accounting. 146
Record Retention
Schedule - City Clerk. 148
Record Retention
Schedule - Human Resources. 154
Record Retention
Schedule – Municipal Court 155
93. Electrical Service Disconnection Policy. 155
SERVICE TERMINATION
LETTER.. 156
94. Development of Housing Units. 157
ITEMS CONSIDERATION
PROCESS. 159
96. Use of Third-Party Collections Agencies. 159
97. Electric Vehicle Chargers for Commercial Auto Sales 160
98. Infinity Fitness Facility Memberships for Employees 160
99. Hillsboro Municipal Golf Course Memberships 161
100. Rules & Regulations for Rental of City-Owned Buildings 161
102. Installation of Lightning Arresters. 163
Implementation
Guidelines: 164
103. Vegetation Management Policy. 164
104. Wildlife Preservation Policy. 166
Environmental Impact
Assessments: 166
Nesting and Breeding
Season Protocols: 166
Employee Training and
Awareness: 166
Reporting and Incident
Response: 166
105. Distribution Circuit Inspection Programs. 166
106. Guidelines for Performing Thermographic Circuit Inspections 167
107. Quinquennial Distribution Assessment Report 168
108. City Vehicle Use Policy. 168
109. Food Trailer Rental Policy. 170
110. Hillsboro Community Childcare Center Utility Rates 172