NOTE: The charter ordinances included in this appendix are for informational purposes only. Each of them contains the substance as passed by the city governing body, but enacting clauses, publication clauses and signatures have been omitted. Complete copies of each ordinance as passed are on file in the office of the city clerk. Copies of charter ordinances also are on file with the secretary of state. Date of passage is shown in parentheses at the end of the text.
1. Policy Code Development Process. 2
2. Economic Development Tax Exemption Policy Statement 4
3. Cross Connection Control Policy. 12
4. Abatement of Penalty on Utility Bill 17
5. Street Lighting That Benefits Private Property 18
7. Major Snowstorm Clearance Procedures. 20
K.S.A. 22-2401---ARREST
BY LAW ENFORCEMENT OFFICER 25
RESPONDING OFFICER’S
PROCEDURES. 27
INFORMATION FOR VICTIMS
OF DOMESTIC VIOLENCE 29
11. Severe Weather Procedures 32
12. Hillsboro Police Department Firearms Policy 33
FIREARMS RESTRICTIONS
AND AUTHORIZED FIREARMS USE 33
PROHIBITED DISCHARGE OF
FIREARMS. 33
POLICY – POLICE
DEPARTMENT.. 35
POLICY – STREET,
ELECTRIC, WATER, SEWER AND REFUSE DEPARTMENTS 35
14. Commercial Drivers Licenses. 36
16. Call Back Time for Police Officers. 39
17. Hillsboro Municipal Pool Policy. 40
18. Issuance of Industrial Revenue Bonds. 43
19. Health Insurance Coverage. 54
20. Public Overnight Campground Facility. 55
22. Rules & Regulations – City Owned Buildings 57
23. Blood-Borne Pathogens: As Mandated by OSHA 59
24. Minimums Standards for Pavement Design. 65
25. Additional Requirements for Submitting Plats to the City of Hillsboro 68
26. Prohibiting use of City facilities after working hours by the public
or City employees for personal use 69
27. Non-Discrimination on the Basis of Disability 70
28. Payment of Consultation Services. 71
29. Accident Investigation. 72
30. Meeting Attendance and Travel Expenses. 76
31. Filing Claim Against the City for Damages/Injury 77
32. Wrecked/Stored Vehicle Impound Fee. 80
33. Charges for Mowing Private Property. 81
34. Procedures Regarding Returned Checks. 82
35. City Personnel Required to Perform On-Call/Stand-by as Part of their
Duty Requirements 83
36. Giving References on Former or Current Employees of the City of
Hillsboro 84
39. Sidewalk Replacement Policy. 88
40. Internet & Software Policy. 90
41. Invitations for Christmas Party/Purchase of Christmas Gifts 91
42. Christmas Light Rebate. 92
45. Wiring for electric power, street lights, telephone service and cable
television 96
46. Residential Water Services. 97
47. Renting City Owned Equipment to Private Individuals 98
48. Time Frame for Keeping Audio & Video Tapes 99
50. Messages on Community Marquee. 101
51. Safety Committee Bylaws 102
53. Hazard Communication Program.. 104
54. HFD Standard Operating Procedures. 108
55. Self-Inspection Program.. 114
56. Personal Protective Equipment 115
GOVERNING BODY STATEMENT.. 116
EXECUTIVE MANAGEMENT
ADOPTION STATEMENT 116
58. Return of Utility Deposits. 118
APPLICATION OF CONTROL
MEASURES. 121
SPECIAL INSTRUCTIONS FOR
PERSONNEL COVERED BY THE ELECTRICAL LOCKOUT/TAGOUT STANDARD 122
61. Trenching & Excavation. 125
(Call 1-800-DIG-SAFE
before doing any digging) 125
SOIL TYPE IDENTIFICATION.. 125
INSTALLING THE
PROTECTION.. 127
AFTER THE WORK IS
COMPLETED.. 128
62. Confined Space Procedure. 130
IDENTIFICATION OF
CONFINED SPACES. 131
CONFINED SPACE ENTRY
PERMIT.. 137
Procedures for
Atmospheric Testing in Confined Spaces1 139
63. Respiratory Protection. 140
64. Delinquent Bills/State Set-off Program.. 150
66. Placing of Special Assessments on Undeveloped Land 152
68. Accountability for Safety. 154
70. Aquatic Center Admission Policy. 160
71. Aquatic Center Events and Programming Policy 161
75. Payment by city of insurance claims denied by city insurer 164
76. Bill Stuffers Included in City Utility Bills. 165
77. Procedures for the write-off of accounts receivable 166
78. Formalized Stretching Program for Fire & Police Departments 167
INTRODUCTION TO
STRETCHING.. 167
79. Procedures replacing utility service connections when the connection
does not meet property owner requirements. 178
80. Substance Abuse Policy. 179
SUBSTANCE ABUSE POLICY
DISSEMINATION.. 179
DRUG/ALCOHOL USE
PROHIBITIONS. 180
EMPLOYEE ASSISTANCE
PROGRAM... 185
ARREST OR CONVICTION FOR
ALCOHOL/DRUG RELATED CRIME 186
DRUG-FREE AWARENESS
PROGRAM... 186
APPLICANT DRUG AND
ALCOHOL TESTING CONSENT AGREEMENT 187
PRE-EMPLOYMENT
INFORMATION FORM... 188
ACKNOWLEDGEMENT BY
EMPLOYEE.. 190
I. PURCHASING
AGENT DESIGNATED.. 192
III. REQUISITIONS
AND ESTIMATES. 192
IV. CONFLICT
OF INTEREST.. 193
V. CONFLICT
OF INTEREST - OFFICERS AND EMPLOYEES NOT TO DEAL WITH CERTAIN ENTITIES 193
VI. CONFLICT
OF INTEREST – PENALITIES. 193
VII. METHODS
OF PROCUREMENT.. 193
IX. SPECIFIC
BIDDING PROCEDURES. 195
X. COOPERATIVE
PROCUREMENT.. 197
83. Civil Rights/Fair Housing Policy. 198
86. School Farm Application Review Guidelines. 199
87. Hazard Communication Standard/Global Harmonized System 201
HAZARD COMMUNICATION
PROGRAM... 201
HAZARD COMMUNICATION
INFORMATION & TRAINING 205
TRAINING &
INFORMATION ACKNOWLEDGEMENT 207
HAZARDOUS MATERIALS
IDENTIFICATION SYSTEM (HMIS) GUIDE 207
88. Procedures for doing utility shut-offs with customers who have a
medical need for electricity and are delinquent on their utility bill. 208
89. Procedures for dealing with employees who travel out of state during
COVID-19 restrictions 209
90. Fleet and Vehicle Policy. 210
Record Retention
Schedule - Cash Management 216
Record Retention
Schedule - Central Accounting. 217
Record Retention
Schedule - City Clerk. 220
Record Retention
Schedule - Human Resources. 229
Record Retention
Schedule – Municipal Court 230
93. Electrical Service Disconnection Policy. 232
SERVICE TERMINATION
LETTER.. 233
94. Development of Housing Units. 234
ITEMS CONSIDERATION
PROCESS. 237
96. Use of Third-Party Collections Agencies. 238
97. Electric Vehicle Chargers for Commercial Auto Sales 239
98. Infinity Fitness Facility Memberships for Employees 240
99. Hillsboro Municipal Golf Course Memberships 241
100. Rules & Regulations for Rental of City-Owned Buildings 242