The purpose of this policy is to provide a system by which requests for purchases are reviewed by the City Administrator before purchases are made, allowing for responsible accounting of city funds.
POLICY
(1) The City Administrator is authorized to make certain purchases for the City of Hillsboro by the City Council. The City Administrator is authorized to purchase routine maintenance and supply items and contractual services under $10,000.00. Maintenance and supply items and contractual services over $10,000.00 shall require prior consent and approval of the Governing Body, excepting instances that would require an expenditure of more than $10,000.00 to protect from damage to public and private property and maintain the safety and welfare of the community.
(2) The City Administrator is authorized to purchase capital outlay items under $10,000.00 without prior consent or approval of the Governing Body.
(3) The City Administrator is authorized to purchase chemicals required for water production or sewage treatment and electrical transformers and up to $20,000 without prior consent or approval of the Governing Body provided that such purchases are within authorized budget amounts and purchases are reported to the governing body at the next regularly scheduled meeting of the council.
(4) Employees are authorized to purchase items incidental to work or projects in their departments under the amount of $700.00. Expenditures of more than $700.00 shall require prior approval from the City Administrator. Approval from the City Administrator shall be in the form of a properly executed and signed purchase requisition form prior to purchase, excepting instances that would require an expenditure of more than $700.00 to protect from damage to public and private property and maintain the safety and welfare of the community.
(3-5-2024)